Ceremonial Documents are official correspondence highlighting important issues, charitable events, civic-minded individuals, organizations or memorable occasions. Constituents may request a letter or proclamation to commemorate special events.

Requests go through an internal review and approval process. All requests must be submitted at least 30 calendar days before the date the document is needed. The City of Montgomery cannot guarantee completion of documents for requests submitted fewer than 30 calendar days before the requested date.

A variety of ceremonial documents are available for occasions such as 100th birthdays, 50th wedding anniversaries, welcome letters, certificates of appreciation and other special recognitions.

Proclamation Requirements

To be considered complete, proclamation requests must include specific information about the person, organization, event or cause being recognized. Submissions that do not include the required information may be returned for revision or rejected.

Proclamation language must:

• Fit on one page
• Be no more than 300 words
• Include a minimum of 3 and a maximum of 5 “WHEREAS” clauses
• Include exactly 1 “NOW, THEREFORE” clause

Each request must also include:

• The exact name of the person, organization, event or cause being recognized

• The specific reason for the timing of the request, such as an anniversary, retirement, milestone, awareness month, conference or special event

• At least one sentence explaining how the person, organization, event or cause directly connects to or benefits the City of Montgomery

Request Letter/Ceremonial Document